The ordering system for catering
Catering orders are not placed spontaneously — they are planned days or weeks in advance. GastroSystem gives you the tools for this: lead-time enforcement so no order arrives with less than 48 hours' notice, deposit collection at booking, and kitchen planning based on confirmed orders.
What catering businesses know well
- [object Object]
- [object Object]
- [object Object]
- [object Object]
How GastroSystem helps catering businesses
Lead-time enforcement
Define the minimum lead time per category: standard catering = 48 hours, wedding buffet = 7 days, corporate event = 72 hours. Orders placed with less lead time are automatically rejected with a message about the earliest possible date. No more last-minute stress.
Deposit at booking
Set a deposit amount per order or per person — for example 30% of the order value. Customers pay this online when ordering. If they cancel after the deposit window, the deposit is retained. Your food cost risk is covered from the moment of booking.
Event menu configuration
Create event menu templates: buffet with stations (e.g. hot dishes, salad bar, desserts), set menu with multiple choices per course, or fixed package with a defined item list. Customers configure their order in the booking form — you receive the complete specification before production starts.
Kitchen planning from confirmed orders
The dashboard shows all confirmed catering orders for the next 7 days with quantities, delivery dates and menu configuration. You export the shopping list directly, plan kitchen capacity and allocate staff. No more spreadsheets, no more email chaos.
What catering businesses gain
A catering business with 10 events/month at an average order value of €800 has €8,000 monthly revenue at risk from cancellations. With a 30% deposit, €2,400 is secured at booking. Lead-time enforcement reduces last-minute orders by typically 90% — eliminating the main cause of quality problems and overtime costs.
Features for catering businesses
Lead-time rules
Define minimum notice periods per category — automatically enforced.
Read more →Deposit on booking
Online deposit payment at the time of order — risk covered from the start.
Read more →Event menu configurator
Buffet stations, set menus and fixed packages configurable by the customer.
Read more →Kitchen planning dashboard
All confirmed orders with quantities and delivery dates at a glance.
Read more →More Industries
For Pizzerias
For Pizzerias →
For Döner & Kebab
For Döner & Kebab →
For Fast Food
For Fast Food →
For Sushi Restaurants
For Sushi Restaurants →
For Delivery Services
For Delivery Services →
For Restaurant Chains
For Restaurant Chains →
For Cafés
For Cafés →
For Bakeries
For Bakeries →
For Food Trucks
For Food Trucks →
For Ghost Kitchens
For Ghost Kitchens →
For Bars & Pubs
For Bars & Pubs →
For Ice Cream Shops
For Ice Cream Shops →
For Hotel Restaurants
For Hotel Restaurants →
For Shisha Bars
For Shisha Bars →
Asian Cuisine
Asian Cuisine →
Burger Restaurants
Burger Restaurants →
Italienische Küche
Italienische Küche →
Griechische Küche
Griechische Küche →
Indische Küche
Indische Küche →
Vegane Restaurants
Vegane Restaurants →
Vegetarische Restaurants
Vegetarische Restaurants →
Halal Restaurants
Halal Restaurants →
Vietnamesische Küche
Vietnamesische Küche →
Mexikanische Küche
Mexikanische Küche →
Amerikanische Küche
Amerikanische Küche →
Arabische Küche
Arabische Küche →
For Beer Gardens
For Beer Gardens →
For Canteens
For Canteens →
Common questions for catering businesses
Can I enforce different lead times for different event types?
Yes. You set a minimum lead time per category: standard catering = 48 hours, wedding = 7 days. Customers cannot complete a booking with less than the required lead time — the system shows the earliest available date automatically.
How does the online deposit work?
You set the deposit amount (fixed or percentage). Customers pay via Stripe or Sumup directly when ordering. If they cancel after the deposit deadline, the amount is retained. You see all deposit payments in the dashboard.
Can customers configure their event menu themselves?
Yes. You create a booking form with selection options: buffet stations, course choices, portion sizes, dietary requirements. Customers fill in the form online — you receive the complete configuration before production.