The ordering system for ice cream parlours
Ice cream parlors have a unique business rhythm: on a hot summer day in July, 200–400 guests can come through the door, each with a transaction under €5 and a patience of at most 3–4 minutes' wait. At the same time, the business is seasonal, from April to October. GastroSystem makes service faster and the season start easier.
What ice cream parlour owners know well
- Pricing by scoops and layers is complex
1 scoop €1.50, 2 scoops €2.80, 3 scoops €3.90 — plus waffle or cup, plus topping. Standard POS systems can't map this graduated pricing cleanly. Cashiers calculate manually, errors occur and throughput slows.
- Queue on hot days means lost revenue
If the queue outside the parlour reaches 10 people, guests at the end leave. Every minute waiting time at peak hour costs potential revenue. Without a digital pre-ordering or self-service option, this bottleneck stays.
- Seasonal flavours change constantly
Strawberry only in season, pumpkin only in autumn, Christmas special only in December — managing these in a standard system means manual updates several times a year that are easy to forget.
- Closing for winter is disruptive to the system
Many ice cream parlours close completely for 3–4 months. Without a seasonal mode, you have to deactivate every product individually in autumn and reactivate it in spring.
How GastroSystem helps ice cream parlours
Scoop and layer pricing
Define your pricing steps: 1 scoop = €1.50, 2 scoops = €2.80, 3 scoops = €3.90. Waffle and cup as mandatory selection, topping as optional extra. The system calculates the price automatically. Cashiers select flavours and the right price appears — no manual calculation, no errors.
QR code ordering to shorten the queue
Guests scan the QR code at the entrance or outside the parlour, select their scoops and flavours in the app and pay directly. They receive a collection number and come forward when it's called. The queue shortens, throughput increases by up to 40%.
Seasonal flavours and time-limited specials
Create a 'Seasonal' category with flavours valid from a specific date to a specific date. Strawberry appears automatically from 1 May, pumpkin from 1 September, Christmas special from 1 December. Outside the season it disappears automatically — without a single manual action.
Seasonal mode for winter closure
Activate 'Winter closure' in the dashboard — the entire ordering system closes and guests see a message with the re-opening date. One click in spring reactivates everything. No need to deactivate products individually.
More throughput, more revenue
An ice cream parlour serving 200 guests/day at an average ticket of €3.50 turns over €700/day or approx. €42,000 per season. A 10% throughput increase through QR ordering at peak times generates €4,200 additional seasonal revenue — more than enough to offset 5 years of GastroSystem costs.
Features for ice cream parlours
Scoop pricing logic
Graduated pricing for scoops, layers, waffle or cup.
Read more →QR code self-service
Guests select and pay via QR code — shorter queues at peak times.
Read more →Seasonal mode
Automatic flavour scheduling and winter closure with one click.
Read more →Receipt printer
Collection number receipt for QR orders.
Read more →More Industries
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Common questions for ice cream parlors
Can I set fixed prices for 1, 2 or 3 scoops?
Yes. You set the scoop count as a size with a fixed price. The till asks every time whether it's a cone or a cup, up to three flavors are offered, whipped cream and sauce come as an extra with a surcharge. That applies at the till and in the shop.
How do I take a winter break?
You enter the winter break once as a date range. Your shop shows closed, and nobody orders into the void. You set rest days with one switch.
What tax rate applies to ice cream?
Ice cream counts as food. Whether it's in a cup at the table or in a cone to go: since 2026 the same rate applies, 7 %. The till calculates it for you.
Is there a digital stamp card?
Yes, with the Marketing module. Stamp card or points per euro, or both. Points are collected automatically on every completed order in your shop, and your guest sees the balance right there. Redeeming is one tap.