Your menu — digital, legally compliant and always up to date
A digital menu for restaurants has to do more than display dishes: declare the 14 EU allergens, label additives under the ZZulV (Germany's food additive labelling rule), handle variants with their own pricing logic, and control availability in real time. GastroSystem does all of that with no IT knowledge needed, and without having to reprint every time.
14 EU allergens and additives
Enter all 14 notifiable allergens per dish as required by the EU Food Information Regulation (FIR/LMIV): gluten (wheat, spelt, rye), crustaceans, eggs, fish, peanuts, soya, milk/lactose, tree nuts (8 types), celery, mustard, sesame, sulphur dioxide/sulphites, lupins, molluscs. Guests filter directly in the ordering app by allergen. The receipt automatically prints allergen information. You also enter additives (E numbers such as colourants, preservatives, sweeteners) — mandatory for restaurants using, for example, colourants in drinks.
Variants and extras with their own pricing logic
Every dish can have multiple variants: pizza in 26 cm (€9.90) and 32 cm (€13.90), burger with no extras or with bacon (+€1.50), coffee as espresso, Americano or latte. Define mandatory selections (size must be chosen), optional single-select (sauce) and multi-select with a limit (max. 3 toppings). Extra prices are added automatically. No mental arithmetic, no errors.
Time-window availability and automatic hiding
Set an availability time window for each dish or category: breakfast menu only Mon–Fri 07:00–11:00, lunch special Mon–Fri 11:30–14:30, desserts from 18:00. Outside the window, the item is automatically unavailable. When a dish sells out, staff can mark it as 'unavailable' with one click — it disappears from the ordering app immediately, without a page reload.
Photo upload and product descriptions
Upload product photos — JPEG or PNG, recommended 800×600 pixels or larger. The system automatically crops to 4:3 format. Product descriptions support up to 300 characters, line breaks can be inserted. Studies show: dishes with a photo are ordered 30–40% more often than dishes without an image.
Bulk editor for large menus
Large inventory? Use the bulk editor: increase all prices in a category by 5% at once, set all summer drinks to unavailable, add new allergens to all sauces simultaneously. Changes take effect live immediately — no reload wait, no multi-page forms.
Why a digital menu?
Printing costs
No reprinting on price changes. Updates are live immediately.
More orders
Dishes with a photo are chosen 30–40% more often than dishes without an image.
Allergens declared
FIR-compliant, filterable in the app, automatically printed on the receipt.
Frequently asked questions about the menu
How does my menu get into the system?
Take a photo of your menu or upload it as an image or PDF, up to ten files at once. The AI recognizes categories, products, prices, sizes and printed allergen codes. You check the preview and accept it: as an addition, as a replacement, or as a new menu in draft.
What does AI scanning cost?
You get 10 credits free to start, enough for about one menu. One credit per page. If the scan doesn't work, you get the credit back.
Do I have to add all 14 allergens?
You have to label the allergens actually in the dish. The 14 mandatory allergens A to N are already set up, plus 13 additives. You just tick the boxes. Your guests filter by them in the shop, for example vegan, gluten-free or without certain allergens.
Can I hide dishes temporarily?
Yes. One switch, and the dish is off the menu without being deleted. Back on tomorrow. You can also offer individual products only on certain days and at certain times, for example a lunch menu.
Are there sizes and extras?
Yes. A product can have several sizes with their own prices, plus choices and extras like an extra topping, with an optional price per size.
Can I prepare a new menu in advance?
Yes. Set up your summer menu as a draft, check it in your own time and switch it on when it's ready. The old one stays archived.
Does the menu apply everywhere?
Yes. The till, online shop and QR code on the table all read the same items and prices. Change it once, it's live everywhere. If you run several locations, each one has its own menu.
What about photos?
Upload your own. The AI can generate missing images for you.