The ordering system for your bar or pub
Bars have different needs than restaurants: open tabs instead of table turnover, orders mostly for drinks, late-night service well past midnight, and peak rush on Fridays between 10 pm and 1 am. GastroSystem is built exactly for that.
Typical challenges for bars and pubs
- Friday and Saturday evenings: 60–80 orders per hour at the bar — physically impossible to manage with two bartenders
- Running open tabs manually on paper or from memory: forgotten rounds, disputes at closing, unrecorded drinks
- Drinks-only operation needs a system without kitchen overhead — no delivery platform, no food menu system
- Late-night operation until 3–4 a.m.: system must run stably, even offline with weak Wi-Fi in older buildings
- No analytics on which drinks sell on which day at which hour — purchasing and shift planning based on guesswork
- Happy hour, drink specials and events are hard to configure without IT effort in standard systems
How GastroSystem helps your bar
Digital tab management per table or guest
Every table or barstool has an open tab. Orders are appended, not closed — as long as the guest is seated. On leaving, they pay the total in one tap: card, cash or split payment for groups. No slip of paper, no mental arithmetic, no 'What did they have again?'
QR ordering at the table: fewer trips for bar staff
Guests scan the table QR code and order directly into the system — no shouting, no waving. The bartender sees the order on the display and pours. On a typical Friday evening with 25 occupied tables, this reduces server journeys by an estimated 30–40% compared to manual order taking. That is roughly one saved hour of labour per shift.
Drinks-only configuration: only what a bar needs
Configure the menu exclusively for drinks: draught beer (300 ml / 500 ml), long drinks with spirit selection, cocktails, shots, non-alcoholic options. No kitchen integration required, no food receipt printer. For bars without a kitchen this is the core use case.
Happy hour and drink specials via time scheduling
Define promotional prices for specific times: Monday–Thursday 5–8 p.m. all beers €1.50 cheaper. The system switches automatically — no manual changes or resets needed at night. Events (football, concert, games night) get their own special menus.
Dashboard for drinks KPIs and shift planning
See hourly which drinks are ordered on which day. Friday evenings after 10 p.m. draught beer runs 3× more than cocktails — the dashboard shows you this. Purchasing and shift planning become data-driven instead of guesswork.
Stability in late-night operation, even with poor Wi-Fi
GastroSystem continues running in offline mode when Wi-Fi drops temporarily. Orders are buffered locally and sync when the connection is restored. No system outage at 1:30 a.m. on a Saturday night.
What you save
Example: A bar with 50 occupied tables on Fridays and Saturdays and an average of 3 rounds at 4 drinks at €4 turns over €2,400 per weekend night. If QR ordering leads to an average of one extra round per table because guests do not wait for service: that is €800 additional revenue per night — or €6,400/month with 8 weekend nights. GastroSystem starts at €99/month. Even without the revenue uplift, QR ordering saves at least half a service shift per evening: 20 shifts × 6 h × €12/h = €1,440/month.
Relevant features for bars and pubs
QR code ordering
Guests order directly at the table — no queuing at the bar.
Read more →POS with tab management
Open tabs per table or guest, group billing, fast payment.
Read more →Dashboard & drinks analytics
Hourly revenue, top sellers by day of week — ideal for purchasing and shift planning.
Read more →Vouchers & happy hour
Time-triggered promotional prices without manual intervention.
Read more →Payment methods
Cash, debit card, credit card, PayPal — all common methods supported.
Read more →More Industries
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Common questions for bars & pubs
Can guests order directly at the table by QR code?
Yes. Every table has its own QR code. Guests scan with their phone, see your menu and order round after round. No app, no account.
Can I run open tabs per table?
Yes. Every round lands on the table's tab, with a timestamp. Payment happens at the end with your team, all at once or split.
How does split payment work?
You tap which items go on which bill. Everyone pays what they had, cash, card or split. Every bill is its own receipt, and the table is free as soon as everything's paid.
Can I move a tab to another table?
Yes. If the group moves, you move the tab with all its rounds to the new table.
Can I set a limit on a tab?
Yes. Once the limit's reached, the guest can't order more by QR code themselves and has to talk to your team.
Do guests need an app?
No. QR ordering runs in the browser on the guest's phone. No download, no account.
Does GastroSystem also fit businesses that only serve drinks, no kitchen?
Yes. Your menu then just contains drinks. You simply leave out delivery and kitchen.