The ordering system for your bar or pub
Bars have different requirements to restaurants: open tabs instead of table revenue, drinks-only orders, late-night operation well past midnight, and peak load on Fridays between 10 p.m. and 1 a.m. — GastroSystem is designed exactly for this.
Typical challenges for bars and pubs
- Friday and Saturday evenings: 60–80 orders per hour at the bar — physically impossible to manage with two bartenders
- Running open tabs manually on paper or from memory: forgotten rounds, disputes at closing, unrecorded drinks
- Drinks-only operation needs a system without kitchen overhead — no delivery platform, no food menu system
- Late-night operation until 3–4 a.m.: system must run stably, even offline with weak Wi-Fi in older buildings
- No analytics on which drinks sell on which day at which hour — purchasing and shift planning based on guesswork
- Happy hour, drink specials and events are hard to configure without IT effort in standard systems
How GastroSystem helps your bar
Digital tab management per table or guest
Every table or barstool has an open tab. Orders are appended, not closed — as long as the guest is seated. On leaving, they pay the total in one tap: card, cash or split payment for groups. No slip of paper, no mental arithmetic, no 'What did they have again?'
QR ordering at the table: fewer trips for bar staff
Guests scan the table QR code and order directly into the system — no shouting, no waving. The bartender sees the order on the display and pours. On a typical Friday evening with 25 occupied tables, this reduces server journeys by an estimated 30–40% compared to manual order taking. That is roughly one saved hour of labour per shift.
Drinks-only configuration: only what a bar needs
Configure the menu exclusively for drinks: draught beer (300 ml / 500 ml), long drinks with spirit selection, cocktails, shots, non-alcoholic options. No kitchen integration required, no food receipt printer. For bars without a kitchen this is the core use case.
Happy hour and drink specials via time scheduling
Define promotional prices for specific times: Monday–Thursday 5–8 p.m. all beers €1.50 cheaper. The system switches automatically — no manual changes or resets needed at night. Events (football, concert, games night) get their own special menus.
Dashboard for drinks KPIs and shift planning
See hourly which drinks are ordered on which day. Friday evenings after 10 p.m. draught beer runs 3× more than cocktails — the dashboard shows you this. Purchasing and shift planning become data-driven instead of guesswork.
Stability in late-night operation, even with poor Wi-Fi
GastroSystem continues running in offline mode when Wi-Fi drops temporarily. Orders are buffered locally and sync when the connection is restored. No system outage at 1:30 a.m. on a Saturday night.
What you save
Example: A bar with 50 occupied tables on Fridays and Saturdays and an average of 3 rounds at 4 drinks at €4 turns over €2,400 per weekend night. If QR ordering leads to an average of one extra round per table because guests do not wait for service: that is €800 additional revenue per night — or €6,400/month with 8 weekend nights. GastroSystem starts at €79/month. Even without the revenue uplift, QR ordering saves at least half a service shift per evening: 20 shifts × 6 h × €12/h = €1,440/month.
Relevant features for bars and pubs
QR code ordering
Guests order directly at the table — no queuing at the bar.
Read more →POS with tab management
Open tabs per table or guest, group billing, fast payment.
Read more →Dashboard & drinks analytics
Hourly revenue, top sellers by day of week — ideal for purchasing and shift planning.
Read more →Vouchers & happy hour
Time-triggered promotional prices without manual intervention.
Read more →Payment methods
Cash, debit card, credit card, PayPal — all common methods supported.
Read more →More Industries
For Pizzerias
For Pizzerias →
For Döner & Kebab
For Döner & Kebab →
For Fast Food
For Fast Food →
For Sushi Restaurants
For Sushi Restaurants →
For Delivery Services
For Delivery Services →
For Restaurant Chains
For Restaurant Chains →
For Cafés
For Cafés →
For Bakeries
For Bakeries →
For Food Trucks
For Food Trucks →
For Ghost Kitchens
For Ghost Kitchens →
For Ice Cream Shops
For Ice Cream Shops →
For Catering
For Catering →
For Hotel Restaurants
For Hotel Restaurants →
For Shisha Bars
For Shisha Bars →
Asian Cuisine
Asian Cuisine →
Burger Restaurants
Burger Restaurants →
Italienische Küche
Italienische Küche →
Griechische Küche
Griechische Küche →
Indische Küche
Indische Küche →
Vegane Restaurants
Vegane Restaurants →
Vegetarische Restaurants
Vegetarische Restaurants →
Halal Restaurants
Halal Restaurants →
Vietnamesische Küche
Vietnamesische Küche →
Mexikanische Küche
Mexikanische Küche →
Amerikanische Küche
Amerikanische Küche →
Arabische Küche
Arabische Küche →
For Beer Gardens
For Beer Gardens →
For Canteens
For Canteens →
Frequently asked questions for bars and pubs
Can guests order via QR code directly at the table?
Yes. You print QR codes per table. Guests scan with their phone, see the drinks menu and order — no app download, no account required.
Can I run open tabs per table?
Yes. Orders are collected per table as an open tab. At the end of the evening you settle everything at once — or the guest pays via QR code themselves.
How does group billing work?
For group orders you can split the total into partial amounts, or each person pays their own tab — configurable in the POS.
Does the system work during late-night operation and with poor Wi-Fi?
Yes. GastroSystem has an offline mode: orders are buffered locally and sync once the connection is restored. No outage during peak hours.
Can I set up time-triggered happy hour prices?
Yes. You configure promotional prices for specific times or days. The system switches automatically — no manual change needed.
Do guests need an app?
No. QR ordering runs in the guest's mobile browser. No download, no account required.
Is GastroSystem suitable for drinks-only venues (no kitchen)?
Yes. You configure the menu purely for drinks. Kitchen integration, food receipt printers and delivery features are all optional and do not need to be activated.