The ordering system for your cafe
In a café, the morning decides everything: between 7 am and 10:30 am, 40–50 % of the day's revenue comes in. GastroSystem keeps your café productive through that rush hour: table ordering by QR code, takeaway ordering in your own shop, automatic receipt printing in the kitchen, and a till that logs a filter coffee at €2.50 as cleanly as the weekend brunch plate at €14.90.
What many cafe owners know all too well
- Breakfast rush with too little staff
Between 07:30 and 09:30, five tables are going at once and the queue at the counter keeps growing. Orders called across the room get lost, extras are forgotten and the average ticket stays below its potential.
- Updating daily specials and the cake display every day
The soup of the day is out, the cheesecake is fresh — updates like these take too long with paper menus or rigid systems. By the time the change gets communicated, a guest has already ordered the sold-out dish.
- Takeaway orders arrive without warning
Walk-ins and to-go orders land at the same time. Without digital pre-ordering, an unpredictable peak builds up that creates waiting times and loses customers.
- Mobile payment is expected
Over 70% of cafe guests under 40 prefer to pay by card, Apple Pay or Google Pay rather than cash. Businesses that still accept cash only are leaving revenue on the table.
How GastroSystem helps in a cafe's daily routine
QR code ordering at the table
Every table gets a QR code stand. Guests scan, order and pay themselves in the browser — no app download required. This takes the pressure off staff during rush hour and cuts waiting times for the bill. New orders print automatically on the receipt printer without anyone having to walk to the table.
Live updates for daily specials and availability
Cake sold out, daily special finished — one click in the dashboard automatically hides the item. No guest can order something that is no longer available. Daily specials can be pre-programmed with time windows: breakfast menu visible only until 11:00, lunch offer automatically active from 11:30.
Takeaway pre-ordering with collection time
Guests order via the app and choose a collection time in 5-minute slots. You prepare at the right time, no queuing at the counter. For the cafe, that means predictable kitchen utilisation instead of uncontrollable walk-in peaks.
All payment methods at the table
Card payment via Sumup or Stripe terminal, Apple Pay, Google Pay, PayPal — everything runs through GastroSystem. Tip suggestions appear automatically on the payment screen. Every transaction flows into the daily close and Z-report, TSE-signed.
What a cafe gains with GastroSystem
A cafe with 80 guests/day and an average ticket of €6.50 turns over approx. €15,000 per month. At 20% through a third-party platform, that costs up to €900 in commission. With GastroSystem, the same volume costs a €99 flat rate. On top of that, the average ticket typically rises by €0.80–€1.20 through QR-code upselling — that is €2,000–€3,000 in additional revenue per year.
Cafe-relevant features
QR code ordering
Table ordering directly in the browser, no app download needed.
Read more →Menu with time windows
Breakfast, lunch and daily specials switched on and off automatically.
Read more →Receipt printer
Automatic receipt in kitchen and at the counter for every order.
Read more →TSE cash register
KassenSichV-compliant daily close, Z-report, DSFinV-K export.
Read more →Loyalty programme
Stamp card or bonus points for cafe regulars.
Read more →More Industries
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Common questions for cafés
Can I offer breakfast only in the mornings?
Yes. For every item you set which days and times it appears in your shop. Breakfast disappears on its own at eleven, without you having to think about it.
How does table ordering work without an app?
With the Tables module, every table gets its own QR code. Your guest scans with their phone camera, your menu opens, they order. No app, no account. Payment happens with your team.
Can I run one printer in the kitchen and another at the counter?
Receipt printers from the Epson TM series, 58 or 80mm. If the printer's connected to the router, every tablet in the shop can print to it. Over Bluetooth or USB, only the device it's plugged into prints. You decide which category goes to which printer. Food to the kitchen, drinks to the counter.
How does tax work for dine-in versus takeaway?
You set the tax rate once on the item. Croissant: 7 %. Cappuccino: 19 %. Only drinks with at least 75 % milk shift: dine-in 19 %, takeaway 7 %. At the till you just tap where it's drunk. The price for your guest stays the same.
Does the system work for a small café with two or three people?
Yes. It runs on the tablet, laptop or phone you already own. No leasing. Everyone on the team gets their own account and their own role. You can set everything up yourself, no technician needed. Or you let us do it.